In brief, you should know:

• You are anonymous for this service, unless you have specifically requested to be identified as a teacher
• University of Turku Single Sign-On is trusted explicitly, making it unnecessary to handle identifiable personal data (not including those that have requested to be identified as teachers).
• Web server access logs are anonymous. The automatically collected usage statistics (access and error logs) contain the usual information, such as IP, browser type and version, etc., but are otherwise completely anonymous and (within the capabilities of this service) cannot be connected to any data that identifies you as a person.
• Teachers have their UID stored. Having the Single Sign-On User ID listed is the only way to identify a teacher and grant authenticated Single Sign-On session with additional access. To be granted teacher access, the user must accept that UID is stored.

Privacy Policy

Course Virtualization Project (henceforth referred to as website) is a service provided by University of Turku (henceforth referred to as UTU), Department of Future Technologies (henceforth referred to as DFT). This privacy policy will explain how our organization uses the personal data we collect from you when you use our website.

Topics:

What data do we collect?
How do we collect your data?
How will we use your data?
How do we store your data?
Marketing
What are your data protection rights?
What are cookies?
How do we use cookies?
What types of cookies do we use?
How to manage your cookies
Privacy policies of other websites
Changes to our privacy policy
How to contact us
How to contact the appropriate authorities

What data do we collect?

This website collects the following data:

From teachers:

• UTU Single Sign-On User ID

From everyone else:

• Nothing

How do we collect your data?

For anonymous and student access, this website does not collect nor store any identifiable personal data. To be granted teacher access, a single piece of personal data will be stored.

A user that contacts us directly and explicitly requests to be identified as a teacher, agrees to have his or her UTU Single Sign-On (henceforth referred to as SSO) ID stored in the website's list of teachers. User's UTU SSO ID is requested by the website administration and provided by the user in agreement with the associated terms and provisions.

How will we use your data?

For teachers, we use the UTU SSO ID to identify the user as a teacher, granting him or her the additional privileges within our website. Additionally, we also record the ownership of all uploaded virtual machine images to the identified teacher, thus allowing him or her to manage those resources.

How do we store your data?

This website securely stores teacher UTU SSO ID data at a virtual server instance, securely hosted and maintained by UTU IT-Services.

This website will keep teacher UTU SSO IDs for as long as the user requires his or her privileges, or as long as the system contains virtual machine images owned by the user, whichever is longer. Once teacher privileges are relinquished and all owned virtual machine images are removed, the UTU SSO ID is deleted from the website.

Marketing

This website would like to send you information about courses and virtual machine images that we think you might like, but since we have no idea who you are, we can't.

What are your data protection rights?

University of Turku would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access – You have the right to request us for copies of your personal data. We may charge you a small fee for this service. Fees are subject to change without notification, on hourly basis.

The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request us to complete the information you believe is incomplete.

The right to erasure – You have the right to request that this service erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request that this website restrict the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to this service processing of your personal data, under certain conditions.

The right to data portability – You have the right to request us to transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email:

vm-support@utu.fi

What are cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology.

For further information, visit allaboutcookies.org.

How do we use cookies?

This website uses cookies in a range of ways to improve your experience on our website, including:

• Keeping you signed in

What types of cookies do we use?

There are a number of different types of cookies, however, our website uses:

• Functionality – This website uses these cookies so that we can validate your UTU SSO session validity. A mix of site specific and UTU SSO service cookies are used.

How to manage cookies

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

Privacy policies of other websites

Our website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

Changes to our privacy policy

Our organization keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 3rd of January, 2020.

How to contact us

If you have any questions about our privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: vm-support@utu.fi

How to contact the appropriate authority

Should you wish to report a complaint or if you feel that our organization has not addressed your concern in a satisfactory manner, you may contact the Office of the Data Protection Ombudsman.

Email: tietosuoja@om.fi

Address: